American Digital Memories Privacy Policy


Last Updated: July 30, 2026


Purpose

At American Digital Memories, LLC (“ADM”, “We”) we value your privacy. We are committed to the protection of the information disclosed through the use of our website americandigitalmemories.com (“Website”). The purpose of this Privacy Policy is to explain how we collect, use, and protect the information you provide when you visit and use our Website.


Scope and Applicability

This policy governs the collection and use of information obtained through the use of our Website and related services including but not limited to: reporting of Website problems, project quotes, uploads, surveys, and client account management. This applies to all users/visitors of the Website and with clients who use the Website to request services provided by ADM.


Information We Collect

Information is collected automatically when the Website is accessed, and from you directly from uploads or when forms are submitted.

Information Collected Automatically:

  • Device and Browser Data—IP address, browser type, operating system, time zone settings, and language preferences
  • Statistical Data—Pages viewed, features used, browsing patterns, analysis of traffic patterns, scan counts, search queries performed, and timestamps of access
  • Cookies and Similar Technologies—For login sessions, management of security tokens (MFA)

Information You Provide Directly:

  • Account Registration—Name, email address, password
  • Form Data—Company Name, Contact Name, Job Title, email address, business and mobile phone numbers
  • Project Details—Business needs such as type of work needed (for example, microfilm, document, or photo digitization), output desired, special processing or handling instructions, and project timeline requirements


How We Use Your Information

We use the collected information for essential business operations:

  • User Authentication—to authenticate users, to remember and maintain your login session, and ensure security for requests made for quotes and contact requests
  • Analytics—to analyze use the Website in order to improve user interface, other features, and improve system reliability
  • Quote Generation, Contact Response, and Business Communication—to be able to provide you with accurate quotes based upon provided project details, to respond to contact requests with accurate and relevant responses, and to communicate with you concerning project or contract information
  • Advertising—we use your email address to send you newsletters, promotional ads, updates about our services, or with information about our products or services we think may interest you


Data Sharing

We do not sell the data we collect, whether personal or otherwise to third parties. We may share your information only in the following circumstances:

  • With Your Consent—when you explicitly authorize us to share specific data for a project
  • With Service Providers—trusted vendors who perform services on our behalf, such as hosting providers (AWS), who we require to sign strict confidentiality agreements prohibiting them from using your data for any purpose other than providing the contracted service
  • Legal Requirements— if required by law, subpoena, or court order, if we believe in good faith that disclosure is necessary to protect our rights, safety, or property, or if we are responding to government requests
  • Business Transfers— in connection with a merger, acquisition, or sale of all or a portion of our assets, we may transfer user data as part of the transaction


Data Security

We take reasonable steps consistent with industry standards to protect your information such as using TLS 1.2+ encryption for all data collected through the Website. However, despite these measures no internet transmission or electronic storage is 100% secure and we do not guarantee absolute security. Unless we indicate or specify that some project work must be performed by a Service Provider, all work, digitization or otherwise, is done on a private closed network.


Contact Information

If you have any question or concerns about this Privacy Policy, please contact us:

Email: cs@americandigitalmemories.com

Phone: (405) 698-5815